Executive Secretary

We are Looking for an Executive Secretary who is energetic and multi-tasks to support high-level executives and management.

Location: Saudi Arabia, Riyadh

Responsibilities:

• Organizing and following up appointments and agenda of the CEO, arranging meetings, conferences and preparing all documents required for the effective organization of the CEO’s appointments and agenda.
• Attend meetings, as and when required, and prepares minutes of meetings and other documents within the scope of the office.
• Dealing with phone calls and redirect them when appropriate.
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
• Manage busy calendar, meeting coordination and travel arrangements.
• Coordinate travel reservations and arrangements, prepares itineraries and all logistical    procedures for the CEO and the relevant measures inside and outside Saudi Arabia.
• Check, supervise to clean and arranges the office from time to time.
• Assist the CEO with special projects as assigned.
• Review and approve various requests in online application on behalf of CEO.
• Handle confidential documents ensuring they remain secure.
• Maintain electronic and paper records ensuring information is organized and easily accessible.
• Conduct research and prepare presentations or reports as assigned.
• Assisting in preparing letters, reports, statistics and outputs with the required accuracy and timeliness to meet work requirements and reach the desired level of efficiency.
• Professionally greet and receive guests and clients.

Qualifications:

• Bachelor’s degree in Business administration, Business communication or related field.
• 4 years of experience in an executive support role.
• Proficient in MS Office and “back-office” software (e.g., ERP)
• Familiarity with basic research methods and reporting techniques

Skills and Personality Qualifications:

• Must be bilingual in English and Arabic
• Outstanding verbal communication and negotiation abilities.
• High interpersonal skills, especially with Executive/High level clients.
• Highly energetic, well organized and multitasking.
• Motivate and inspire others, promote positive morale, contribute to enhance performance of other, and model organizational values
• Excellent organizational and time-management skills.
• Integrity and confidentiality.
• Stress and Time Management.
• Awareness of sensitive cultural differences.

Leader Group shall enable you to become a leader in your field and fuel your thirst for creativity and innovation. Whatever is your and our goals, we will make it work together.